Abstract Management System

🎯 Overview

Managing conference abstracts shouldn’t require spreadsheets and email chaos. Our Abstract Management System provides a complete online platform for submission, review, and acceptance workflow—purpose-built for academic conferences. Authors submit online, reviewers score systematically, and organizers make informed decisions.

Ideal for: Conference organizing committees, scientific societies, academic departments hosting symposiums, and research institutions managing annual meetings with 50-500 abstract submissions.

✅ What’s Included

Submission Portal

• Branded Submission Site — Your conference identity, your URL
• Customizable Forms — Define required fields, word limits, topic categories
• Author Accounts — Self-service submission, revision, and status tracking
• Multi-Author Support — Co-author listing with email verification
• File Uploads — Supporting materials, figures, supplementary data

Review System

• Reviewer Assignment — Manual or automated matching by topic/expertise
• Blind Review Options — Single-blind, double-blind, or open review
• Scoring Rubrics — Customizable evaluation criteria
• Conflict Management — Institutional/co-author conflict detection
• Review Reminders — Automated deadline notifications

Decision Management

• Score Aggregation — Average scores, reviewer agreement metrics
• Batch Decisions — Accept/reject multiple abstracts efficiently
• Session Assignment — Organize accepted abstracts into sessions
• Automated Notifications — Decision emails to all authors

Reporting & Export

• Abstract Book Export — Formatted PDF for printing/distribution
• Data Export — CSV/Excel for program planning
• Statistics Dashboard — Submission counts, acceptance rates, reviewer metrics

⚙️ How It Works

🛡️ Our Assurances

• 99.9% Uptime — Reliable platform throughout submission period
• Technical Support — Help desk for authors and organizers
• Data Security — Encrypted storage, regular backups
• Deadline Extensions — Flexible submission period adjustments at no cost
• Training Included — 1-hour organizer training session

⚠️ Important Limitations

• Capacity: 500 Abstracts — Base fee covers up to 500 submissions; overage at $2/abstract
• 3-Month Platform Access — Standard access period; extensions at $299/month
• Single Conference — System configured for one event; multi-event pricing available
• No Scientific Review — We provide the platform; your reviewers evaluate content
• Standard Branding — Logo and colors included; extensive customization at additional cost
• English Interface — Platform in English; multi-language submissions supported

📋 Requirements From You

• Conference branding (logo, colors)
• Submission categories and topics list
• Review criteria and scoring rubric
• List of reviewers with email addresses
• Key dates (submission deadline, review deadline, notification date)
• Designated conference administrator for platform access

❓ Common Questions

Can authors revise submissions?
Yes—authors can edit submissions until the deadline. Post-deadline revisions can be enabled by organizers on a case-by-case basis.

How do you handle late submissions?
You control the deadline. We can configure hard cutoffs or grace periods as you prefer. Extension requests go to your designated administrator.

Can reviewers see author names?
Your choice. We support single-blind (reviewers see authors), double-blind (anonymized), or open review configurations.

What about full paper submissions?
The system handles abstracts and short papers (up to 4 pages). For full manuscript management, see our Conference Proceedings Publishing service.

Is this included in Conference Management packages?
Yes—our Conference Management packages ($2,999-$14,999) include abstract management. This standalone service is for organizations managing abstracts independently.