Institutional journal management under one accountable contract
A modular contract for shared platform, governance, reporting, editorial-office capacity and production across a journal portfolio. The written scope states exactly what each journal receives and separates shared infrastructure from dedicated operational services.
The $3,999 entry price covers shared platform, governance and reporting for portfolios of 10 or more titles. A dedicated managed editorial office is $21,599 per journal per year; production volumes are scoped separately.
The problems an institutional journal office solves
"We publish eleven journals on nine different platforms, and nobody in the research office can tell me what any of them cost."
→ start with Institutional Journal Office"The editor-in-chief retires next year. The reviewer list, the policies and the passwords all live in her inbox."
→ start with Editor Succession Planning"A department wants to launch a journal. I need a number and a reason before I take it to council."
→ start with Should You Start This Journal?"We want to own our journal office one day, not rent one forever."
→ start with Set Up Your University's Own Journal OfficeFund, own and manage your journals
Per-journal pricing. Anything at or above $2,000 is proposal-based, with a portfolio discount at 10+ journals.
Institutional Journal Office — Shared Portfolio Plan
Removes: a different platform, policy set and invoice for every journal you own.
- Shared policies and one OJS platform standard across the portfolio
- A defined central administration allowance; dedicated editorial-office hours and production volumes are priced separately
- Consolidated dashboard and an annual council report
- Per-journal pricing; portfolio discount at 10+ journals
Set Up Your University's Own Journal Office
Removes: depending on a vendor for something the institution should own.
- Governance structure and policies written for your institution
- OJS platform on your domain with a client-controlled DOI registration arrangement, subject to Crossref membership or sponsorship
- Staffing model and launch plan for the office
- Built to be owned and run by the institution
We Run It, Then Hand It Over (Build–Operate–Transfer)
Removes: the gap between "we have no staff yet" and "we own it."
- We build and operate the platform and office
- Every workflow documented as we go
- Your staff trained on the live system
- Full handover: accounts, data, domain and DOI registration records
Managed Editorial Office — Annual
Removes: one journal's editorial desk from your staff's to-do list, for a year.
- Submission intake, screening and reviewer chasing
- Author and reviewer correspondence in the journal's name
- Monthly status report to the editor-in-chief
- Editors keep every decision
Managed Editorial Office — Monthly
Removes: the commitment. Same desk, month to month.
- Same scope as the annual contract
- Cancel at month end
- Fits a trial, a vacancy or a backlog
How to Fund Your Journal — APC, Diamond OA or Institutional
Removes: the funding argument nobody in the room can settle.
- Diamond, institutional, APC, hybrid and partnership models compared
- Five-year cost model for your journal
- A recommendation you can put in front of council
Journal Dashboard & Annual Report for Leadership
Removes: the scramble to answer "how is the journal doing?"
- Submissions, decisions, turnaround times and output in one view
- Annual report written for a dean or council, not an editor
- One journal, one year
Should You Start This Journal? (feasibility study)
Removes: launching a journal because someone was enthusiastic.
- Scope, audience and overlap with existing titles assessed
- Funding and staffing requirements set out
- A written go / no-go recommendation
Also available
| Service | Unit | Price | |
|---|---|---|---|
| APC, Waiver & Invoicing Desk | per month | $199 | Add to cart |
| Plan S & Funder Compliance | project | $899 | Add to cart |
| Licensing, Copyright & Author Agreements | project | $699 | Add to cart |
| Editor Succession Planning | project | $1,499 | Add to cart |
What one contract covers
The Shared Portfolio Plan is one line item per journal. It includes:
- Platform: hosted OJS on your domain
- Governance: a shared policy framework and annual review
- Portfolio reporting: a consolidated dashboard and annual council report
- Service allowance: contracted central-administration hours stated per journal
From a pile of journals to one report
Portfolio review
We review every journal you own: platform, policies, workflow, output and current cost. You get one report covering all of them, with a per-journal proposal attached.
Standardize
Policies, platform and workflow are brought to one standard. Journals not yet on OJS are migrated one at a time. Editors sign off on their own journal's policies before they go live.
Operate
The central desk runs intake, reviewer chasing, production and DOI registration for every journal. Each editor-in-chief receives a monthly status report; the research office sees the whole portfolio on one dashboard.
Annual council report & renewal
Once a year we write the report council actually reads: output, turnaround, costs and issues per journal. Renewal is per journal, so a title can be added, paused or closed without touching the others.
Your editors decide. We run the process.
Editorial independence
The journal's own editors keep final authority over reviewer selection, editorial assessment and acceptance. NeucitePress runs the process and the infrastructure — never the decision.
Platform independence
Open-source software (OJS), your own domain, a client-controlled DOI registration arrangement (subject to Crossref membership or sponsorship), and full data export on request. You can leave at any time with everything.
No indexing guarantees
Inclusion in DOAJ, Scopus, Web of Science, MEDLINE or any other database is decided solely by that database. We prepare, document and apply — we do not promise outcomes.
One line item per journal
Every journal in the portfolio is priced, reported and renewed on its own. Council sees what each title cost and delivered, and can add or close a title without renegotiating the contract.
What deans and society secretaries ask
Bring every journal under one contract
Tell us how many journals you own and what each one costs today. You get one report and a per-journal proposal back.
Nothing above $2,000 is sold by self-checkout — those requests come back as a written proposal within 3 business days.