Patent-Publication Coordination

🎯 Overview

Publishing research before patent filing can destroy your intellectual property rights. Our Patent-Publication Coordination service creates a strategic timeline that protects your innovations while maintaining academic publishing momentum. We work alongside your IP counsel to sequence disclosures appropriately.

Why this matters: In most jurisdictions, public disclosure (including journal publication) starts a 12-month clock for patent filing. Missing this window can eliminate patent protection entirely. We help you navigate this complexity without slowing your research output.

Ideal for: University technology transfer offices, industry R&D teams with publication mandates, researchers commercializing discoveries, and institutions managing portfolios of potentially patentable research.

✅ What’s Included

Assessment Phase

• Disclosure Inventory — Review of planned publications, presentations, and posters
• IP Sensitivity Analysis — Identification of potentially patentable elements
• Risk Mapping — Assessment of disclosure risks for each planned publication

Timeline Development

• Strategic Sequencing — Coordination calendar aligning patent filings with publication submissions
• Provisional Patent Windows — Identification of optimal filing opportunities
• Conference Planning — Presentation timing relative to IP protection

Document Review

• Abstract Screening — Pre-submission review for inadvertent disclosures
• Manuscript Review — Assessment of IP implications before journal submission
• Poster/Presentation Check — Conference material review

Coordination Support

• TTO Liaison — Communication with your technology transfer office
• IP Counsel Interface — Information sharing with your patent attorneys
• Author Guidance — Briefing research teams on disclosure protocols

⚙️ How It Works

🛡️ Our Assurances

• Confidentiality — All materials handled under strict NDA
• No Legal Advice — We coordinate; your IP counsel makes legal determinations
• Rapid Response — 24-hour turnaround on time-sensitive reviews
• Documentation — Complete audit trail of all recommendations
• Proactive Alerts — We flag potential conflicts before they become problems

⚠️ Important Limitations

• Not Legal Advice — We are not patent attorneys; this service coordinates timing, not legal strategy
• IP Counsel Required — You must have access to patent attorneys for filing decisions
• 3-Month Active Period — Base service includes 3 months of monitoring; extensions available at $399/month
• Up to 10 Publications — Covers coordination for up to 10 planned publications; additional at $99 each
• Cannot Guarantee Protection — IP protection depends on proper legal filings, not our coordination
• Prior Disclosures — We cannot retroactively protect already-published work

📋 Requirements From You

• List of planned publications, presentations, and disclosures (next 6-12 months)
• Identification of research with potential commercial value
• Contact information for technology transfer office or IP counsel
• Authority to share pre-publication materials for review
• Responsiveness to time-sensitive coordination requests

❓ Common Questions

Do you file patents?
No—we coordinate timing between publications and patent filings. Your IP counsel handles all legal filings. We ensure they have the information needed to act in time.

What about conference presentations?
Conference presentations and posters can constitute public disclosure. We review these materials and coordinate timing with your patent strategy.

Can you help with international patents?
We coordinate timing for multi-jurisdictional strategies, but your IP counsel determines which jurisdictions to file in. Different countries have different grace periods and rules.

What if we’ve already published?
If publication occurred within 12 months, patent protection may still be possible in some jurisdictions. We can assess your situation, but immediate consultation with IP counsel is essential.

How does this relate to your IPR Strategy services?
This is a focused service for publication timing. Our IPR Strategy packages ($4,999-$14,999) provide comprehensive IP portfolio management including policy development, inventor training, and commercialization strategy.